Conditional form to make inventory of accessibility needs

We decided to call our form “Personal Event Configurator”. We recommend that you place the link to this in a prominent spot on your pages, and describe it in such a way that the visitor understands this can be used before ordering a ticket.

Goal of this form

The form is based on the principle “Nothing for us, without us”. The goal is for both attendees and organizers to get a clear inventory of what accessibility / inclusivity needs are required and met. Users will not only be invited to respond to things we have added, we will also ask them for input. That input can be used in future version of the form to be integrated.

The meaning of “nothing for us, without us”

If you don’t live the experience of the target groups you wish to provide for, you risk that you make the wrong assumptions about people’s needs. No matter how good the intention, you may end up doing and organizing things that are counterproductive.

The form - basic technical design

This is meant as a way to make you think of the way you can make your inventory. Each question gives you the possibility to type in additional information into a textfield.

Form name: Personal Event Configurator

On click, a page appears with this description: “Hi, nice to see you here! We have (The rest is coming). You will be guided through the questionnaire. With your answers we can put our efforts in making this event as accessible and enjoyable to you as possible.”

Take your pick

  1. I have accessibility questions
  2. I have others questions
    Option 1

    Option 1 allows you to choose from:

  3. Mobility, traveling to the venue
  4. Hospitality, staying at the venue
  5. something else, text field.
    Option 2

    Option 2 allows you to type in new information which is not covered by the other options into a text field. ________ When someone chooses Mobility, a list of all measures for mobility in regard to accessibility appears. The description says:

    You chose mobility questions.

    Before you proceed, here is a list of measures we have taken to guarantee accessible mobility in and around the venue:

    • Venue is suitable to wheelchair users to move around
    • The toilets and showers are suitable for wheelchair users
    • etc. (This list needs to be completed, should be based on official accessibility guidelines for wheelchair users).

Example questions for your form

These are example questions what could hold somebody back from applying to participate in a tech event.

  1. Is it possible to bring my assistance dog with me to the venu/ the accomodation?
  2. For people who are noise sensitive
    • are there silence separate rooms?
    • are there overear headsets?
  3. For people with privacy concerns - 3 ways to respect privacy:
    • stickers with “Do not touch”
    • dedicated T-Shirts (maybe with different colours)
    • lanyards with different colours
  4. For people who depend on assistance
    • in/ on a person
    • in a digital way
    • otherwise Possible solutions could be:
    • translator for sign language
    • Signall AI for sign language
    • Handtalk app
    • mobile translator for sign language
  5. all text (digital or print) should be
    • in great contrast WCAG
    • min 1.5 em line heigt 2./ AA
    • min 18 px (1.125 REM at 16 px base font)
    • short paragraphs & sentences
    • captions on presentations or videos
    • alternative text to images and other objects
    • signing and wayfinding in braille (on venue doors for example)

      As a rule

      Communicate on eye level inclusion as an attitude involve people with various disabilities during the process of organising an event or in process of improvement